A real estate answering service that books the showing while you are in one
The sign call comes while you are walking a buyer through a kitchen. By the time you call back, they have found the listing on three other sites and another agent. Speed is the whole game, and you cannot be in two houses.
- FUFollow Up Boss
GoHighLevelGoogle Calendar
Twilio
Alex P.
22 Elm St
Why the calls get missed
An agent's phone rings most during the hours they are physically unable to answer it: showings, inspections, closings. Teams route calls to whoever is free, which on a Saturday is nobody. Sign calls and portal leads have the shortest shelf life of any lead, measured in minutes.
Sign call, mid showing
Yesterday, before the agentAlex P.
Voicemail · 0:42
Alex P.
Answered · booked or routed
Unknown caller
Voicemail · 0:11
Unknown caller
Answered · booked or routed
Marcus T.
Voicemail · 1:03
Marcus T.
Answered · booked or routed
Priya K.
Voicemail · 0:27
Priya K.
Answered · booked or routed
Luis M.
Voicemail · 0:36
Luis M.
Answered · booked or routed
What it handles on the call
- Listing and sign calls answered with the property details you provide, then qualified
- Buyer criteria, timeline and financing status captured for the agent
- Showings booked into the agent's calendar with confirmation texts
- Seller enquiries booked as listing appointments with the address and reason for moving noted
- Leads written into your CRM with the source and the conversation summary
Dispatch
Real crews, real drive time
12:41
Tuesday
Call answered
nowAlex P. · 22 Elm St
Showing booked
nowToday 4:30 · Agent
Confirmation sent
nowCustomer texted the window
Call summary
nowTranscript and three lines attached
After the phone
The call is where it starts. The rest of the system, for real estate.
Answering the phone is one of five parts. Most real estate businesses start there and add the rest once the calls are landing.
Workflow
Showing done → follow-up in 3 daysShowing done
Showing done
Feedback request
Feedback request
Listing update text
Listing update text
Follow-up in 3 days
Follow-up in 3 days
Common questions
Yes, from the details you give it: price, beds and baths, square footage, HOA, showing instructions. It does not invent anything it was not told. When a question goes beyond that, it captures it and books the callback.
We write leads and call summaries into Follow Up Boss, GoHighLevel, HubSpot and similar CRMs with the lead source attached. If you run a brokerage system without an API, we set up a structured handoff instead.
Solo agents lose more calls than teams do, because there is no one else to answer. The build is the same; the volume is smaller, and the running cost scales with minutes of calls.
It sounds like your assistant. It uses your name, your listings and your booking rules, and it says plainly that it is an assistant when asked. What buyers remember is that they got a showing time on the first call.
Book a call. We will tell you what the missed calls are costing.
Fifteen minutes. We walk your call flow and tell you where it leaks, whether or not you hire us.