A Zapier consultant who fixes what silently fails and tells you when to leave
Every business has a Zapier account with forty Zaps, twelve of them off, four of them failing since March, and one nobody dares touch because it might be the one that sends invoices. We audit them, fix or rebuild the ones that matter, and move the expensive ones somewhere cheaper.
Zapier
n8n
Make
HubSpot
GoHighLevelQuickBooks
Airtable
Zaps
Every automation, its last run, its ownerzapier expert
The audit: what runs, what fails, what it costs
Every Zap listed with what it does, whether it has run this month, how often it errors, and what it costs in tasks. Duplicates found, dead ones retired, the critical ones identified and given error handling. You get the list before anything changes.
- Inventory of every Zap and what business process it belongs to
- Error history and silent-failure detection
- Task cost per Zap, and which three are eating the plan
- A short list of what to fix, rebuild, or move
Zap audit
Yesterday, before the agentDana R.
Voicemail · 0:42
Dana R.
Answered · booked or routed
Unknown caller
Voicemail · 0:11
Unknown caller
Answered · booked or routed
Marcus T.
Voicemail · 1:03
Marcus T.
Answered · booked or routed
Priya K.
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Priya K.
Answered · booked or routed
Luis M.
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Luis M.
Answered · booked or routed
zapier automation
Build properly: paths, filters, error handling, logs
Multi-step Zaps with real branching, filters that stop the junk, formatter steps instead of five Zaps doing one job, and a failure path that tells a human. Built to be read by whoever inherits them.
- Lead routing, CRM sync, invoice and payment flows, notification fan-out
- Error handlers and digest alerts so failures surface within the hour
- Naming and folders so the account is legible
- Documentation per Zap: trigger, purpose, owner
One call, start to finish
Trigger · Filter · Paths · ActionsHandled without a hand on it
Handled without a hand on it
Handled without a hand on it
Handled without a hand on it
zapier alternative
When to move to n8n or Make, and how
Above a few thousand tasks a month, or when a Zap needs real logic, Zapier gets expensive and awkward. n8n on a small server runs the same flows for the cost of the server. We tell you when you have crossed that line and migrate the flows that should move, leaving the simple ones where they are.
- Cost comparison on your actual task volume
- Migration of the heavy flows to n8n or Make with parallel running
- Self-hosted n8n set up, secured and monitored if that is the right call
- The simple Zaps stay simple; not everything should move
Dana R.
Cutover, flow by flowReply came back, sequence stopped
Waiting on replyWhat it does not do
The line between what the automation handles and what a person handles is drawn before the build, in writing.
- Rebuild everything; most Zaps are fine and the audit says so
- Hold the Zapier account; it stays in your name with your billing
- Recommend a migration that saves less than it costs
- Leave a critical flow without an error path
ServiceTitan
QuickBooks
Jobber
Stripe
Airtable
Housecall Pro
Clio
AccuLynx
Google Calendar
MyCase
n8n
JobNimbusReady to stop losing calls?
Fifteen minutes. We walk your call flow and tell you where it leaks, whether or not you hire us.
Book a callCommon questions
Audits the account, fixes or rebuilds the Zaps that matter with proper error handling, documents them, and advises when a flow should move to n8n or Make because of cost or complexity. The useful version also builds the replacement rather than recommending it.
Zapier for simple flows and for teams who will maintain them without a technical person. n8n or Make for volume, branching logic, or anything that needs to transform data. Most businesses should run both: Zapier for the simple glue, n8n for the heavy lifting. The audit tells you which of yours is which.
Yes, usually in minutes: expired connections, changed field names, rate limits, or a filter that silently blocks everything. We fix the cause, add an alert so it cannot fail silently again, and note it in the documentation.
The audit is a fixed fee. Fixes and builds are quoted from the audit as a fixed scope. Your Zapier, n8n or Make subscriptions are billed to you directly and we recommend the cheapest plan that does the job.
Book a call. Give us view access and we will list what is failing before the call ends.
Fifteen minutes, a written audit summary, no obligation.