Five systems, from the first ring to the paid invoice.
Built in your accounts, handed over with your own logins. Start with the one that leaks the most and add the rest when you are ready.
Connects to the tools you already run
One call, start to finish
Call · Quote · Booked · PaidRings on your line, answered at once
Out the same afternoon
A real slot, real crew capacity
Books updated, no retyping
Missed call recovery
A voice agent picks up when your team cannot, captures the job details, and drops a qualified callback into your CRM with the transcript attached.
Every unanswered call gets an instant text back and a callback task. No lead sits in a voicemail box overnight.
- Twilio
- GoHighLevel
- n8n
Incoming call
After hours0:02
0:06
0:11
0:16
Transcript attached to the callback
ConfirmCallback bookedLead follow-up that does not stop
Web forms, calls, and inbox leads land in one pipeline. The sequence works across text and email, and it pauses the moment a human replies.
New inquiries get a reply in under a minute, then a sequence that runs until they book or say no.
- HubSpot
- GoHighLevel
- n8n
Dana R.
Quote 1042, text threadThursday 8:30 held
Waiting on replyCRM setup and cleanup
We rebuild the pipeline around how your business actually sells, merge duplicate records, and wire the automations that keep it clean without anyone remembering to.
One pipeline, real stages, deduplicated contacts. You can finally trust the numbers on your own dashboard.
- HubSpot
- GoHighLevel
- Airtable
Jobs pipeline
Your stages, your wordsPanel upgrade
Oak Ave
AC tune-up
Elm St
Sump pump
Pine Ct · Dana R.
Water heater
Birch Ave
Sump pump
Pine Ct · Dana R.
Sump pump
Pine Ct · Dana R.
Quoting and invoicing
Estimate to signed document to paid invoice, connected end to end, with reminders that go out on schedule instead of when someone notices.
Quotes go out the same day and chase themselves. Invoices post to your books without retyping.
- QuickBooks
- Stripe
- n8n
Quote 1042
Dana R. · Birch Ave| 50 gal gas water heater | $1,650 |
| Install labor, two techs | $780 |
| Permit and haul-away | $220 |
| Total | $2,650 |
Scheduling and intake
Intake forms feed the calendar, the calendar respects technician availability, and reminders cut the no-show rate without a front-desk chase.
Customers book real slots against your actual crew capacity, and arrive with their paperwork already done.
- Cal.com
- Twilio
- Airtable
Tuesday
Crew A · real capacity
DayYour point of contact
One senior person, start to finishYour phone is in a builder’s hands.
A senior builder leads your account as your point of contact, backed by a voice lead and a build lead. Nothing ships without a senior review, and you get a written update every week, whether or not there is news.
Builders, not account managers.
The person on your call is the person in your accounts. There is no hand-off to a junior after the deal.
You own the keys.
Every login is yours from day one. If we disappear tomorrow, the phone still gets answered.
Fixed scope, fixed number.
Quoted before we build, with thirty days of fixes after handover at no charge.
Airtable
Zapier
n8nReady to stop losing calls?
Fifteen minutes. We walk your call flow and tell you where it leaks, whether or not you hire us.
Book a callNot sure which one you need? That is what the audit is for.
We map your process first and tell you which gap costs the most, whether or not you hire us.